NEXT 202402 - January 2024
Release date: January 10, 2024
About this release
Duplicate check when adding vendors
From now on, when adding a vendor, existing data will be checked. We check, among other things, whether the reference and the Chamber of Commerce number already exist and inform you of this when you fill in these fields.
Mark complaints as confidential
It is now possible to mark registered complaints as confidential. Only users associated with the 'Vendor Management Confidential Attachments' role have the permission to view these complaints.
All changes are explained in the release notes below.
General
Bugfixes
- Various text corrections have been made.
- Various layout corrections have been made.
- The French language has been further expanded.
Dashboards
New
- The following 4 new Big Numbers are now available:
- Aantal facturen in bedrijf
- Numbers of suppliers in company
- Spend per company
- Spend per company in category
Spend
New
- The overviews in the tabs related to relationships in Spend > Policy compliance are now provided with multi-select dropdown filters.
- The dashboard graph 'SM: Contract compliance companies period' did not always show the correct contract compliance, this has now been corrected.
Contracts
New
- When creating a contract you now have the option to set the contract duration as 'Indefinite'. You do not have to enter an end date.
- The status of an external signature (contract detail tab 'External signing)' is now visible in the contracts overview.
- The overview in the contract detail tab 'Subcontracts' has been expanded with the Columns function. You can now also make contract detail fields visible via the Columns function.
Bugfixes
- In some cases, free field values '&' were used in contract. shown instead of '&'. This has now been corrected.
Vendors
New
- When creating a vendor, we now check whether certain data already exists with other vendors. This prevents vendors from accidentally being created twice. The following data is checked:
- Chamber of Commerce (warning)- VAT (warning)
- D&B number (warning)
- VAT code (warning)
- Graydon ID (warning)
- CreditDevice ID (warning)
- AnnualInsight ID (warning)
- Referentie (block)
We give a warning for all fields except Reference. You can then choose whether to change the entered data or continue. In the case of a duplicate reference, we block the user from adding the vendor, because the reference is intended as a unique vendor number. - [Supplier Data Portal] Fields with 'Edit during review' checked are now also editable while a workflow is linked and started. Previously, this was only when no workflow was yet linked.
Bugfixes
- After opening an information request, the list of products was no longer automatically sorted by status, this has now been corrected.
Admin
New
- It is now possible to adjust texts in the application as desired. For example, do you use contract products but prefer to call them healthcare products? Then you can adjust this in Admin > Miscellaneous > Translations. The new name will then be displayed everywhere in the application. Not sure what adjustments you need to make? Please contact Support via the Support button at the bottom right of the application.
- Each user can choose the language in the application themselves. As an administrator you now have the option to limit this choice. In Admin > General settings > Personalization you can now select which languages are available to the user.
- It is now possible to manage archived user profiles. An archive has been added that can be reached by using the 'Active - Archived' filter at the top right of the user profiles overview (Admin > General settings > Users > User profiles).
- A default recipient can now be set for the contract notification 'Enddate actionpoint'.
AP Automation
New
Column settings for cost invoice and logistics lines
- From now on it is possible to make columns hidden and visible at line level for both cost invoices and logistics lines. The settings can be opened via the
icon on the right side of the lines.
- If entering the value of a field is mandatory, a red marker will appear. This field will then have to be filled in first.
- Columns can be hidden and made visible by turning the slider on and off. The reset button resets the current settings and the hide button hides all columns. In addition, in the Columns menu it is possible to adjust the order of the columns by dragging columns.
Added a scroll bar to coding templates
From now on, when more than four coding templates are available, a scroll bar will be shown so that the overview can be better maintained.
*Wait for order step added
From now on it is possible to manually put an invoice in the 'Wait for order' step if the purchase order has not yet been created and will be added later. Configuration is required.
Selecting by the order number in combination with the PO look-up on the invoice
From now on, it is possible to select the relevant lines by the combination of the order number with the PO look-up number. AP Automation automatically selects the relevant lines in that combination.
An Accrual report in an instant
From now on it is possible to generate the accrual report in an instant, as long as the user has the correct permissions and an open posting period has been set for a company.
Notification when 'Wait for goods'
When an invoice is put in the 'Wait for goods' step and the purchase invoice has arrived for the specific purchase order, it is now possible to receive an email notification for this. The notification can be set under Setup → 'Platform' → 'Notification settings' → 'Waiting for goods'. For more information see Notification settings.
Default VAT code included in Update vendor settings
When a vendor setting is updated through the functionality 'invoice actions' with iconunder Audit, from now on the default VAT code is also included.
JD Edwards
*Shipment number added for logistic lines
From now on it is possible to show the shipment number on the logistic invoice lines if it is included with the invoice. Configuration is needed.
*Purchase order details in registration of invoice
From now on it is possible to see purchase order details while registering an invoice. Configuration is required.
*Support for specific free dimension values
From now on, specific free dimension values with specific textual/numeric formats (P/Q/X/Y/Z) are supported. Configuration is required.
Infor LN on premise
*VAT country and VAT code included in purchase order line
From now on it is possible to include the VAT country and VAT code on the purchase order line and show it on the header of the invoice. This can increase the percentage for automatching. Configuration is required.
Automatically add G-split values
During the import of an invoice, it is now possible to automatically add the G-split values from an invoice PDF/XML.
Fixes
General
- When more than one advisor or reviewer were selected it was no longer possible to delete them all at the same time via the x icon. This has now been fixed.
- Performance improved when uploading large files such as order data.
- Fixed an issue where on rare occasions an invoice repeated a specific workflow activity. This has now been resolved. Invoices will now always first appear in the 'Wait for Processing' status.
SAP
- When there is a connection with an ERP, for instance SAP, for masterdata but a connection with DTS for orderdata an issue could surface whereby the orderdata was not retrieved, this is now solved.
Procurement
New
*From now on it is possible to fill in the default settings before a purchase request is created in Procurement.
- On the Procurement home page under 'Default Settings' the fields can be filled in.
- When an order is subsequently placed, the data remains filled in.
- In the shopping cart, the data can then be found and modified in the coding of the product.
cXML Mapping added to Vendor Settings
From now on it is possible in the 'Vendor Settings' to add the cXML mapping by writing a # following with fixed value. This addition ensures that the header tags are correctly configured with a webshop order. For more information please see: Vendor settings
*Note, this contains additional configuration and possibly involves extra costs. Ask the Account Manager for more information.