This function is a filter that can be applied if under Admin > Spend Settings > Spend Settings > Categorization method you have chosen 'Cost type - category link'. You can make exceptions for vendors via this page. You can set that invoices from a vendor with a certain cost type are linked to a different category than the standard setting in Admin > Spend settings > Data aggregation> Connect commodities.
Changes to this overview must always be confirmed via the 'Process' button in Admin > Spend settings > Data aggregation> Connect commodities. The changes will then be processed the next night, and are usually visible in your VendorLink environment the next working day.
Example settings in Admin > Spend settings > Data aggregation> Connect commodities:
Cost type 'Software licenses' is linked to the category 'Software' by default. All invoices from all vendors with the cost category 'Software licenses' are linked to the category 'Software'.
It is possible that there are vendors whose invoices with the cost type 'Software licenses' must fall under a different category.
You set the following link in Admin > Spend settings > Data aggregation > Connect vendor/costtype/commodity:
Cost category: Software licenses
Vendor: ABC Software
Category: Software process management
All invoices with the cost type 'Software licenses' are still linked to the category 'Software', except the invoices with the cost type 'Software licenses' from the vendor 'ABC Software'.
Create a connection
In the columns at the top of the page (Cost type, vendors, categories) you make the desired link. Select a cost type, vendor and category. To confirm your input, click on 'Add' below the columns.
Delete a connection
At the bottom of the page you will see an overview of all current vendor/cost type/category links. It is possible to remove a link by selecting it in the overview and then clicking 'Delete' at the top of the overview.