There are two types of commodity links within VendorLink;
- Vendor - Commodity link
- Cost type - Commodity link
With a Vendor - Commodity link, vendors are linked one-to-one to a commodity. All expenses at the vendor belong to one commodity. This is the simplest link, but it is true that all expenses of a vendor automatically belong to one commodity. Even if the data you supply does not contain any cost commodities, you choose the Vendor - Commodity link.
With a Cost type - Commodity link, no vendors are linked to commodities, but cost commodities are linked to commodities. This makes it possible to allocate expenses from one supplier to several commodities. A requirement of this link is that for each invoice line it is indicated to which cost commodity the expenditure belongs.
From experience we have learned that the best way is the cost commodity-commodity links because you can also distinguish different services and products from vendors (provided these are booked on different cost types). The management of this type of linking is also lower because the number of cost commodities is always lower than the number of vendors and also changes less in this. Find out for yourself which link best fits the current situation. If you need help with this, you can always contact us by submitting a ticket.
Once you have made a decision, we can go ahead and begin setting up.
Activate a commodity link
- Navigate to Admin > Spend Settings > Spend Settings.
- Check the link you want to use. It is important that only one link is active.
- Choose a 'Default commodity' below. Unassigned vendors will be linked to this commodity when they are transferred to the Vendors module. This list of commodities consists of the commodities you created in the previous step.
You have provided the VendorLink environment with vendors & commodities, and you have activated the commodity link. In the next lesson we will actually link these vendors.
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