Before the invitation can be sent to the supplier, a schedule must be entered with the dates below. The planning can be edited with the button 'Edit planning' in the tab Planning and Shipping.
Messages can be sent to the suppliers per moment in the process. The messages can be added in the planning overview. To do this, click on one of the 'Add mail' buttons in the planning overview.
Tip: Use e-mail templates
In Admin > Contracts Settings > E-mail templates, e-mail templates can be set that can be used when creating the e-mails.
Submitting the RFQ
With the 'Setup and Send' button a screen is displayed in which a subject and message can be entered. With the button Send, the e-mail is sent to all suppliers and the RFQ is officially started.
The following e-mail tags can be used in the text:
[USER:DISPLAYNAME] = the display name of the supplier's contact person
[USER:USERNAME] = the name with which the supplier's contact person can log in
For security reasons, VendorLink does not send any passwords when sending the email. The contact person of the supplier can create this himself, by clicking the 'First time user' button on the log in page.
Met de knop 'Verstuur e-mail' wordt de uitnodiging verstuurd naar de opgevoerde leveranciers.