VL Tokens are small pieces of text that you can process in every e-mail or notification that you send from VendorLink. An example is the [USER: DISPLAYNAME] tag. When you include that tag in an e-mail, it will automatically be filled with the display name of the user receiving the e-mail when the e-mail is sent.
In e-mails and notifications
VL Tokens can easily be added via the 'VL Tokens' button. This button can be found in every text field where these tokens are supported. All notifications and emails in VendorLink have their own knowledge base page, where you can see which tags are supported for the specific emails. An example of this is the default notifications.
In contract attachments
VL Tokens can also be included in .docx contract attachments. This way you can easily place the most current contract data directly in a contract document with the click of a button. Use the contract-related VL Tokens in your .docx file, and upload them with a contract. When you then open the contract attachment details of that attachment through the contract in Contracts, you will see a button called 'Replace Tokens'. This will update all VL tokens in the selected contract attachment with the current data in the contract details.
Below you see an overview with the meaning of each VL Token.
| VL Token | Explanation |
| [VENDOR:NAME] | The name of the vendor |
| [VENDOR:MAINADDRESS] | The street name of the supplier |
| [VENDOR:MAINADDRESSNUM] | The house number of the supplier |
| [VENDOR:MAINZIPCODE] | The zip code of the supplier |
| [VENDOR:MAINTOWN] | The location of the supplier |
| [VENDOR:MAINCOUNTRY] | The supplier's country |
| [CONTRACT:NAME] | The name of the contract |
| [CONTRACT:CONTRACTNUMBER1] | The value in the Contract Number 1 field |
| [CONTRACT:CONTRACTNUMBER2] | The value in the Contract Number 2 field |
| [CONTRACT:STARTDATE] | The start date of the contract |
| [CONTRACT:ENDDATE] | The end date of the contract |
| [CONTRACT:VENDORNAME] | The vendor's name associated with the contract |
| [VL:CONTRACTNUMBER] | The contract number of the contract |
| [VL:CONTRACTCUSTOMERCONTRACTID] | The vendor reference of the vendor linked to the contract |
| [VENDOR:COCNUMBER] | The vendor's Chamber of Commerce number |
| [CONTRACT:PRODUCTS] | Shows a table with the names of the linked contract products. |
| [CONTRACT:PRODUCTSEXTRA] |
Shows a table with the names, prices and units of the linked contract products. |
E-Signing e-mails
Below you see an overview of all tokens that can be used in E-Signing invitations and reminders.
| VL Token | Explanation |
| [USER:DISPLAYNAME] | The display name of the user receiving the email. |
| [CUSTOMER:SIGNER] | The display name of the internal signer. |
| [VENDOR:SIGNER] | The display name of the signer at the vendor. |
Vendor Rating
The tokens below can be used in invitation and reminder emails for Vendor Ratings.
| VL Token | Explanation |
| [VL:VENDORRATINGNAME] | The name of the vendor rating |
| [VL:VENDORRATINGENDDATE] | The end date of the vendor rating |
| [VL:SURVEYNAME] | The name of the survey |
| [VL:SURVEYENDDATE] | The end date of the survey |
| [VL:SURVEYSUBJECT] | The subject of the survey |
| [VL:SIGNALUSER] | The signal user associated with the audit/vendor rating |
| [VL:SURVEYTEXT] | The survey header (set in the survey template) |
| [VL:URLLINK] | The link to the survey. |
Vendor Rating Audits
The tokens below can be used in invitation and reminder emails for Vendor Rating Audits.
| VL Token | Explanation |
| [VL:SIGNALUSER] | The signal user associated with the audit. |
| [VL:URLLINK] | The link to the survey. |
In Default Notificaties
Default notifications are notifications that are active for the entire VendorLink environment. We also support tokens here. Click below on the module for which you want to view the available tokens for the relevant default notifications: