Admin > Vendor Rating settings > Vendor Rating notifications

This page provides an overview of all current standard notifications regarding Vendor Rating. Here it is possible to set various notifications.

While adding or editing a notification, there are various properties that you can define. The meaning of each setting is explained in the table below.

Setting	Explanation
Notification active	Indicates whether the notification is active. If a notification is not active, the notification will not be sent.
Notification moment	The type of notification (e.g. end of contract).
Period before notification moment number	The number of times the chosen unit at 'Period before notification period'.
Period before notification period	The type of period (day, month, year etc).
Mail to managers	Determines whether notifications are sent to the contract manager(s).
Default recipient	Determines who or which e-mail address receives a notification by e-mail as standard.
Subject e-mail	The subject of the e-mail notification.
Description e-mail	The content (body) of the e-mail notification.

Notificatie types

All notification types are explained in the table below.

Notification type	Action	Available VL Tokens
End of Vendor rating	An email to the notification user (if checked) and the default recipient (if selected) when the selected period before the end of the vendor rating has expired. Period settings, 'Mail to alert user', 'Email subject' and 'Email description' are required.	[VL:VENDORRATINGNAME] [USER:DISPLAYNAME] [VL:VENDORRATINGENDDATE]
End of Survey	An email to the notification user (if checked) and the default recipient (if selected) when the selected period before the end of the survey has passed. Period settings, 'Mail to alert user', 'Email subject' and 'Email description' are required.	[VL:SURVEYNAME] [USER:DISPLAYNAME] [VL:SURVEYENDDATE] [VL:URLLINK]*
Creation of Planned Vendor Rating	When a scheduled Vendor Rating is created, an email will be sent to the user who set the schedule. Period settings are not supported with this notification.	n/a
Automatic survey reminder before end of survey date	An email to the respondents in the survey group, and the default recipient (if selected) when the specified time period prior to the end of the survey has passed. The fields 'Number of periods', 'Period', 'Email subject' and 'Email description' are mandatory.	[VL:SURVEYSUBJECT] [VL:SURVEYNAME] [VL:SURVEYENDDATE] [VL:VENDORRATINGNAME] [VL:SIGNALUSER] [VL:SURVEYTEXT]*
Invalid audit warning	An email to the audit signal user at the time of the audit end date minus the period specified in the 'Number of periods' and 'Period' fields. The 'Mail to contract managers' function and the 'Email subject' and 'Email text' fields are not supported with this notification.	n/a
Workflow invite user information requests	An email to the user who is currently in an audit workflow. The fields 'Email subject' and 'Email text' are mandatory. Period settings and mail to contract managers are not supported with this notification.	[USER:DISPLAYNAME][VL:DISPLAYNAME][VENDOR:VENDORNAME][VL:VENDORNAME][AUDIT:NAME][AUDIT:WORFKLOWTEXT]*
Information request Vendor response	An email to the audit notification user when the audit has been answered by the supplier.	[USER:DISPLAYNAME]  [VENDOR:VENDORNAME]
Confirmation vendor for received audit	An email to the Supplier Portal user who submitted the audit on behalf of the supplier. The fields 'Email subject' and 'Email text' are mandatory. Period settings and mail to contract managers are not supported with this notification.	n/a
Workflow Audit Approval	An email to the notification user of an audit when a workflow step has been approved. Period, mail to contract managers, default recipient and e-mail subject/text are not supported with this notification.	n/a
Workflow Audit Reject	An email to the notification user of an audit when a workflow step is rejected. Period, mail to contract managers, default recipient and e-mail subject/text are not supported with this notification.	n/a
Creation of vendor rating
Creation of survey
All survey e-mail sent

* = can only be used in the e-mail description