VendorLink Sprint 40 - January 2021

Release date: January 27, 2022

About this release

More control over your RFQs

A new tab has been added in RFQs: Communication. This tab allows you to send additional emails to the suppliers in the RFQ. These emails are stored in the RFQ and are also visible to the suppliers in the Supplier Portal.

From now on it is also possible to send RFQs back to the supplier, for example when you need extra information from them. You can notify the supplier via Teams. In addition, we now show per supplier the moment at which they last viewed the RFQ.

Contact types in audits

When sending an audit to multiple suppliers, you can now assign a contact person based on contact type to all suppliers at once. This way you can easily send an audit to all contact persons with, for example, contact type 'Administration' so that you are sure that the audit is sent to the correct contact person.

Below you can read all the changes that this release entails.

General

Bugfixes

• The search results of the search bar in the main menu have been improved.
• When you hold your mouse over a Quick Link (Quick Links in the main menu) the correct cursor is now shown.
• Files with the file extension .ppt and .pptx (PowerPoint files) can now be uploaded in VendorLink.
• Various layout corrections have been made.
• Several language corrections have been made.

TEAM

Bugfixes

• Teams can only be deleted by the person who started the team. However, the delete button was visible to all other client users. This is no longer the case.
• Fixed a bug where teams that were created automatically (such as Audit teams) could no longer be deleted.

Dashboard

Bugfixes

• A bug that prevented some queries from handling two date filters on one date field, so these queries no longer showed any results. This has now been corrected.

Spend

New

• There is a column called 'Contact ref.' added in Spend > Process Analysis > Invoices showing the contract reference number.
• Spend > Budgets no longer takes into account archived contracts in the Contracts module.

Vendor Rating

New

• It is now possible to link contacts of a certain contact type to all suppliers in an audit at once. This way you can easily send an audit to the same type of contact person of your suppliers.
• It is now possible to export a Risk Assessment Classification that is part of an audit.
• When suppliers upload an attachment in an audit, it triggered a notification to the supplier administrator that a document had been uploaded to the supplier. This email (subject: 'New document uploaded at supplier in VendorLink') should only be sent to supplier administrators when an attachment is uploaded directly to a supplier by a client user. This has now been corrected.

Bugfixes

• Fixed a bug that prevented attachments to a survey template from being downloaded from Vendor Rating > Settings > Survey Templates.
• A bug that allowed you to link vendors to an audit multiple times has been resolved.

Vendors

New

• It is now possible to add multiple checklist items to a vendor at once via the 'Add +' button in the vendor details.
• The Mail Campaign overview (Vendors > Mail Campaigns) now shows the mail campaigns descending by creation date.
• For documents uploaded to a checklist item, a column 'Uploaded by' is now shown, which shows which user has uploaded the document.
• A entered URL in the 'Webshop' detail field is no longer shown as a link in the preview of the supplier details, but as 'Click here'.
• In Vendors > Project Intake, in an added 'Risk Assessment' phase, the word 'null' was sometimes shown in the Risk Assessment name. This has now been resolved.
• All menu icon descriptions (the text shown when you hover your mouse over an icon) in the left menu have been updated.
• The fields 'Internal contact' and 'Comments' are now only shown in the contact preview when the fields are filled.

Bugfixes

• When you remove a supplier from the Vendors module, it is now also removed from RFQs. This did not happen caused problems.
• The Kraljic Matrix table was out of action. This has now been restored and shows the set 'Risk' and 'Influence' values per category (Admin > Tables > Categories).

Contracts

New

• In the 'Suppliers' tab in an RFQ we now show the last moment when the supplier last opened the RFQ.
• In the 'Suppliers' tab in an RFQ it is now possible to return an RFQ to a supplier. You can then notify the supplier via TEAMS.
• It is now possible for suppliers to withdraw a submitted RFQ before the 'Reply RFQ' end date has arrived. This is when the supplier still wants to change something in the RFQ or wants to withdraw.
• Surveys with the 'Page per heading' setting are now supported in RFQs.
• Surveys with 'leads to' settings are now supported in RFQs.
• When linking a supplier contact person to an E-Signing, we now show the e-mail address and contact type.
• You can now sort by date and time in an RFQ > Schedule > Sent E-mail.
• The supplier can now see in the Supplier Portal whether an RFQ question is marked as 'Knock-out' question.
• All menu icon descriptions (the text shown when you hover your mouse over an icon) in the left menu have been updated.
• After you terminate a contract via the 'Terminate contract' button in contract details, that button will be hidden.
• The 'Category', 'Cost center' and 'Cost type' dropdown fields on the add and edit form for contract obligations have been changed to combobox fields so that the list can be searched.

Bugfixes

• When you navigated back and forth between the 'Notifications and Notes' and 'Attachments' tabs in the contract details, the 'Notifications' table temporarily disappeared. This has now been rectified.
• For users with only the 'Contract Management Viewer' rights in the Contracts module, special characters were not always displayed correctly (& became &). This has now been rectified.
• Fixed a bug where a custom name for 'Client' (Admin > Contracts settings > Contracts settings > Personalization > Contract field names) was not copied when the user was using the English language setting.
• The 'Audit Log' tab in the contract details has been renamed to 'Operation Log'.
• When awarding a supplier in an RFQ, a contract is automatically created. The introductory text of the RFQ was previously copied to the 'Contract description' field of the created contract, this is no longer the case.

Admin

New

• A new import process has been added: Import Contract Locations.

Bugfixes

• Values in the field 'SupplierContactTitle' in the import 'Import Vendor Contacts' were not taken over in some situations, this has now been corrected.

Supplier Portal

New

• Adding a large number of attachments to a team message could cause the 'Send' button to disappear from view. This has now been rectified.
• You can now see in the Supplier Portal whether an RFQ question is marked as 'Knock-out' question.
• When several questionnaires are open in an audit, it is now shown per questionnaire whether it is 'Open', 'Not yet completed' or 'Completed'.
• The survey in an RFQ can now be exported via the 'Excel' button at the top right of the survey.